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Submit an RFP

Let the Sales team at the San Antonio Convention & Visitors Bureau help you plan your next meeting in San Antonio. We are not a membership based organization and we customize the lead distribution process based on your direction and preferences. To receive customized bids you can do any of the following options:

  • Complete and submit form below, or
  • Click HERE and attach an existing document(s) to an email

Your lead will be distributed to hotels meeting your criteria. If you've already booked your meeting in San Antonio, click HERE to email our Services Team in order to request promotional materials, registration assistance and other collateral that can help enhance your meeting in San Antonio!



 

* Denotes required field. Please complete all required fields so that we may process your request.

Contact Information
First Name* 
Last Name* 
 Industry Designation (if applicable)
Title
 Organization* 
Address* 
 City* 
State* 
 Zip* 
 Country* 
Phone* 
 Ext.
 Fax* 
 Email Address* 
Preferred method of contact
Meetings Per Year
Meeting Information
Meeting Name* 
 Organization/Company* 
 Market segment
Website
Year meeting will take place* 
Sleeping room forecast
Date Sun
 Mon
 Tue
 Wed
 Thu
 Fri
 Sat
 
#Rooms
Date Sun
 Mon
 Tue
 Wed
 Thu
 Fri
 Sat
 
#Rooms
  Total Rooms:
Number of Attendees* 
Alternate Dates (example: 7/3/2008 through 7/7/2008. separate by comma if more then one)
Total Exhibit Space Required
 Food and beverage budget
Meeting Requirements/Meal Functions (daily meeting space needs, set-up, F&B, etc.)
Decision Process
 Competing Cities
What location in the city
you would like to consider?
(check all that apply)



What are the 3 most important things
when choosing a hotel or city?
Historical Room Rates
(check all that apply)






Decision Maker


Responses by* 
date format: mm/dd/yyyy

Final decision by


State Contract signed out of*  
 
Attendee Profile (who are attendees, purpose of meeting, etc.)
Additional Information (special requests, specific needs, etc.)
Your Meeting History
Year
 Property
 City
First time meeting has been held?
Will you be conducting a site visit?
Attach your files
Attach Your Meeting Specifications. Please click on the browse button to attach your files.
Acceptable file types are Microsoft Word (DOC and RTF), Excel (XLS) and Adobe Acrobat (PDF) of up to 2MB per file in size.
File 1

   
File 2

 
File 3

  
If you have a problem attaching your files, or need to send more than three files, click HERE to send your files manually. Please specify name of your meeting and your contact information.